Tender Data Handling, Security & Confidentiality
Secure by design
European-hosted infrastructure
Private AI processing environment
No AI model training on your data
GDPR-compliant document handling
Secure treatment of bids, pricing and CVs
Flexible retention and deletion policies
NDA-friendly engagement model
Designed for sensitive public sector procurement
Your Tender Data Deserves Enterprise-Level Protection
Tender submissions often contain some of the most commercially sensitive information an organisation produces, including pricing strategies, delivery methodologies, personnel details, financial information and proprietary intellectual property.
BidReview.ai is built to handle this information securely and confidentially throughout the review process.
European-Based AI Infrastructure
All document processing takes place within our European cloud environment using Amazon Bedrock running on Amazon Web Services infrastructure.
Your tender documents remain within Europe and are processed in a controlled environment designed for secure handling of procurement information.
Your Data Is Never Used to Train AI Models
Documents submitted to BidReview.ai are used solely for the review and evaluation services you request.
We do not:
- Use client data to train AI models
- Share information between clients
- Reuse content as examples or templates
- Expose bid information to competitors
Your submissions remain your intellectual property at all times.
GDPR-Compliant Data Handling
We process personal data, including CVs and personnel information, in accordance with GDPR requirements and established data protection practices.
Access to submitted materials is restricted to authorised personnel involved in the review process.
Flexible Retention and Confidentiality
Tender documents are retained for a maximum of one year before secure deletion, unless an alternative retention period is agreed.
We are happy to work under your NDA, our own confidentiality terms, or any reasonable security requirements associated with specific public sector contracts or framework agreements.
Frequently Asked Questions
Is my tender data used to train AI?
No. Documents submitted to BidReview.ai are never used to train AI models or improve services for other clients.
Where is my data processed?
BidReview is focused on organisations competing for tenders in the UK & Ireland. All processing takes place within our European-hosted infrastructure.
Can you sign our NDA?
Yes. We regularly work under client NDAs and procurement-specific confidentiality agreements.
How long is my data retained?
By default, documents are retained for up to one year and then securely deleted. Alternative retention periods can be agreed where required.
BidReview: The Six Lenses That Predict Your Score
Baseline Compliance
Structure, mapping, formatting, RFP instruction adherence — not content quality.
Risk & Delivery Assurance
Methodology credibility, team capability, timeline realism, resourcing, risk mitigation, dependencies, hidden assumptions.
Financial & Commercial Assurance
Pricing transparency, realism, value-for-money, commercial terms, financial-instruction compliance.
Value & Differentiation
Client-specific value, credible evidenced differentiators, benefit-led messaging, win themes.
Innovation & Future-Readiness
Specific (not vague) innovation, viability and proof, scalability, standards and lock-in avoidance, relevance to future need.
Strategic Alignment
Alignment to client vision, policy, and transformation goals; broader stakeholder and public impact; long-term post-contract value; social value.
€100m
in contracts won
600+
proposals analysed
93%
win rate framework
“We used to submit and hope. Now, we know our score before the buyer does. BidReview gave us the roadmap to move our technical response from a 70% to a 95%.”
John Rogers, JR Support Services
Step 1.
Upload your draft proposal.
Step 2.
BidReview scores it against the criteria – the way the buyer will, not the way a writer would.
Step 3.
You get a precise score, a gap analysis, and clear direction on exactly where to focus your effort. Not more hours – the right hours.
Stop submitting blind.
Upload your next proposal.
BidReview will tell you how it scores before the buyer does.